Had another crazy weekend, this time in NYC. Two non-profits, two days, two events, and a lot of celebs.
Saturday was a Ronald McDonald House Charities (RMHC) fundraiser, hosted by the Ronald McDonald House of Long Island, at the Meadowbrook Polo Club. The honorary guest was ESPN commentator Trey Wingo, who led a Pretty Woman-worthy divot stomp during the break of the polo match (which supposedly counted John Walsh, host of America’s Most Wanted, among its competitors). With almost 200 guests on their feet, Trey made sure to warn them “to not stomp on the steaming divots.” After a few pictures with Ronald, RMHC Board Members and other McDonald’s executives, Trey was on his way. He did a great job to increase the profile of the event, and kept the male guests pretty happy with frequent college football score updates.
One missed train and a few hours later, I’m riding through Central Park on a golf cart for the final walk-through for the Susan G. Komen New York City Race for the Cure. With dozens of volunteers and almost 25,000 participants, the walk-through was crucial to ensuring that we could manage the event effectively the next morning. I was most impressed by the on-site event management team (props to NYC-based LeadDog Marketing Group), who could only start setting up for the event after 9pm because of New York City Department of Parks & Recreation rules.

Stephen Colbert tries to surprise Cynthia Nixon at the Start Line
I arrived at the Starting Line at 6:30am to find the Park abuzz with the CBS 2 news crew, volunteers and policemen standing ready. We were expecting a slew of celebrities, including Cynthia Nixon (Official Grand Marshall of the Race), Deanna Favre, Emmy Rossum, Judy Sheindlin (a.k.a. Judge Judy), Petra Nemcova, Stephen Colbert and Miss USA 2008 Crystle Stewart. I was Cynthia Nixon’s handler for the event and throughout the morning, she participated in the Survivor Ceremony, the Race, the Awards Ceremony and the Survivor Photo. Each of these were located in different parts of the Park, and getting through thousands of people on six-seater golf carts (with people screaming “Miranda”) or running after it (I really should use my gym membership) was not an easy task. Regardless of the Sex and the City references, Cynthia did a wonderful job connecting to the audience. She spoke to survivors, sufferers, care givers, mothers, daughters, partners, fans and New Yorkers, inspiring them to care, be aware and have fun. Some of my other favorite pics, including the Survivor Photo on the steps of the Bethesda Fountain, are below.

Cynthia poses among hundreds of survivors at the Bethesda Fountain

Deanna Favre gets ready to run the Race

Emmy Rossum and Cynthia Nixon stop for a quick pose
Celebrities were asked to be part of the events this weekend because they could help bring increased awareness, prestige and media coverage, which is needed to compete with everything else that NYC has to offer. If done right, these three things can happen, but it is imperative that brands and event organizers recognize the amount of work involved and go the extra mile to carve out special roles for the celebrities in attendance.
I also learned a few things this weekend, of which I will share. Print out extra copies of contact lists, itineraries, scripts, etc. Always have a mini-medicine cabinet and various office supplies with you. The Long Island Railroad only runs once an hour on the weekends. If you hire car service, have the driver’s cell phone number on speed dial. Anticipate everyone being at least 15 minutes late, and plan ahead accordingly. And last but not least, make friends with whoever has the microphone.